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Effective meeting room scheduling goes far beyond the touch panel outside the door. A modern room scheduling system connects platforms, people and spaces to simplify reservations while generating valuable workplace analytics. Learn how platforms such as Microsoft Teams, Zoom and Cisco can support meeting room management and help IT and facilities teams use space utilization data to make more informed decisions about current and future workplaces.
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Transcript
[music] Hi, I'm Eric Jingst, enterprise architect at FORTÉ. When people think about room or space scheduling, they often picture that sleek scheduling panel outside of a room. You know, the one with the red or green lights indicating whether a space is available or booked. That's understandable. You may be tempted to start there as well on your journey comparing hardware, display sizes, mounting options, but that scheduling panel is really just the visible part of a much larger system, one that reflects your company's strategy and culture. I work with organizations every day that take a wide range of approaches on this. Some have dedicated workstations while some have more flexible- or activity- based workflows. Some schedule every meeting in advance while others have a more spontaneous collaboration model. Some have one building or headquarters while others might have dozens or even hundreds of locations around the country or around the world. But the foundation for all of them for scheduling starts at a platform level. Platforms like Microsoft Teams or Places, Cisco spaces, Zoom workspaces, Appspace, Logitech, amongst others, define a user experience. They help users reserve spaces, book meetings, find rooms, access reporting and analytics to keep the workspaces running smoothly. Digging in deeper then maybe connecting those to building systems, sensors, utilization data to create the data loop connecting people, technology, and the spaces they use. When your IT and facility departments align behind this strategy, the benefits go far beyond room availability. You begin to establish patterns. See what rooms or spaces foster collaboration. Where is the utilization low? And where do your investments have the most impact? Those red and green lights may guide availability today, but they also serve as the red or green light for your next space decision. At FORTÉ, we help organizations establish ecosystems that connect people, platforms, and purpose before a panel is ever installed. Visit ourforte.com to reach out today and start your journey towards more smart connected workspaces.