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Thank You for Participating in FORTÉ LIVE - Dallas 2025!

IMPORTANT DETAILS REGARDING EVENT AND LOCATION BELOW:

Download the FORTÉ events app to view the full event agenda. ***Please share this guide with all booth staff attending the show.

DIRECTIONS:

  1. Go to the App Store and search FORTÉ Events, download the free app to your device.
  2. Open the app and click the download button to the right of FORTÉ LIVE – Dallas!
  3. Once the app has been downloaded, click the arrow on the right.
  4. After you enter the app, click on the profile icon and enter your first name, last name, and email address you used to register with. A verification code will be sent to you by email. Enter verification code to finalize login.
  5. The FORTÉ Events app includes directions to the venue, parking information, venue map, agenda, and many other important details.

Partner Resources

  • Online Partner Portal - Input partner registration details before the event, and view/download scanned leads after the show
  • Event App - Maps, agenda, event notifications
  • LeadCapture App - Single license included to scan badges
Event Day Schedule: Agenda is subject to change
Time Activity
Monday, November 3
12:30 p.m. – 6:00 p.m. Vendor Setup - Longhorn D
Badge Pickup - Longhorn D Registration
7:00 p.m. - 11:00 p.m. Onsite Entertainment
TUESDAY, NOVEMBER 4
8:00 a.m. - 10:00 a.m. Breakfast
8:30 a.m. - 9:30 a.m. Morning Keynote - Exhibit floor closed during keynote
9:30 a.m. - 12:00 p.m. Exhibit floor open (Partners must be setup and ready by 8:00 a.m.)
11:30 a.m. - 1:00 p.m. Lunch
12:00 p.m. - 1:00 p.m. Lunch Session - Exhibit floor closed during lunch session
1:00 p.m. - 3:30 p.m. Exhibit floor open
3:30 p.m. - 8:00 p.m. Vendor tear down. Freight carriers must be checked into the Gaylord Texan Resort &Convention Center no later than 6:30 p.m.

General Information

Event Location And Lodging

EVENT LOCATION:

Gaylord Texan Resort & Convention Center 1501 Gaylord Trail, Grapevine, TX 76051

PARKING FOR EVENT:

Convention Center Parking Garage

Hotels current self and valet parking rates are as follows:

PARKING RATES:

$20.00 - $25.00 + tax daily self, per day
$25.00 + tax overnight self, per day
$41.00 - $45.00 + tax daily valet, per day
$45.00 + tax overnight valet, per day
Daily guests are not eligible for in/out privileges

Upon arrival at the Gaylord Texan Resort & Convention Center, please follow the signs to the Convention Center Parking Garage. After parking, enter through the convention center doors and follow the FORTÉ | LIVE - Dallas signage to Longhorn D.

FORTÉ has secured a room block at the Gaylord Texan Resort Hotel

Booking Link - Gaylord Texan Resort & Convention Center

Group Rate - $279 per night plus tax

Cutoff Date - Sunday, November 2, 2025

Hotel Address - 1501 Gaylord Trail, Grapevine, TX 76051

EXHIBIT SET-UP:

  • Monday, November 3 - 12:30 p.m. - 6:00 p.m. (Longhorn D)
  • Tuesday, November 4 - 8:00 a.m. - 3:30 p.m. (Longhorn D)

BADGE PICKUP: You are scheduled to check into Longhorn D Registration on Monday, November 3, between 12:30 p.m. and 6:30 p.m. or Tuesday, November 4, between 8:00 a.m. and 10:00 a.m. Please ensure you arrive within the designated time slots for a smooth check-in process.

MEALS: Breakfast and lunch will be available to all who attend. The exhibit floor will be closed during the morning keynote and the lunch session/ paneladdress. Partners are welcome to attend both sessions!

BADGES: Partner badges and show-flyer can be picked up at the registration desk in the Longhorn D Registration.

LEADCAPTURE: As part of your exhibit booth purchase, you receive the following number of single-use license for the LeadCapture app.This license can be used on only one device and cannot be shared. If you need additional licenses for your booth, please visit the storefront for more details. Please note that the attendee list will not be provided after the show. All partners must use the LeadCapture app to obtain leads.

BOOTH SPACE: Booth assignments will be made by the FORTÉ Marketing Team two weeks before the event date. Once booth assignments have been selected, you will be notified through the partner portal and a booth map will be provided.

STORAGE: All shipping material will be stored during the event by Chrom Expo. Chrom Expo will provide you with empty crate labels for your team to attach to all empty freight so that they can be returned to you at the end of the event.

EXHIBIT TEAR DOWN: All exhibits can begin teardown at 3:30 p.m. on Tuesday, November 4. Empty crates and pallets will return to booths starting at 3:30pm on Tuesday, November 4..

INTERNET:

Building Wi-Fi will be available at no charge for all Gaylord Texan hotel guests. If you need hardwired internet, you MUST purchase in advance using this link.

Shipping Information

INBOUND: All freight and/or packages need to be shipped to the Chrom Expo Service’s Advanced Warehouse between October 3 - October 29 to avoid additional late freight charges.

Advance Warehouse hours of operation are Monday-Friday 9:00am - 3:00pm, excluding holidays.

Advance Warehouse shipments received after October 29, will result in additional late freight charges.

A credit card is required for all Material Handling services, please be sure to log into the Chrom Exhibitor Portal to sign up for Material Handling services and place a credit card on file for payment processing.

IMPORTANT: Gaylord Texan Resort & Convention Center will NOT accept any packages or freight for FORTÉ LIVE. All packages and freight will need to be shipped directly to the advance warehouse no later than Wednesday, October 29, 2025.

Failure to ship by Wednesday, October 29, 2025 by 3:00 p.m. CST may result in shipments being refused and returned to sender.

Maximum Freight Dimensions:
7’ wide x 10’

OUTBOUND: All outbound freight shipments must be picked up from Gaylord Texan Resort & Convention Center on Tuesday, November 4 between the hours of 3:30pm - 5:30 pm.

Freight carriers must be checked into the Chrom Service Desk by 6:30 pm. In the event that your selected carrier fails to arrive by the designated check in time, your shipment will be re-routed via Chrom Expo’s carrier of choice.

*Note: Packaging supplies (boxes, tape, shrink wrap, shipping labels, etc.) are not available from event venue, Chrom Expo, or FORTÉ, please have all packaging supplies prepared or sent in advance.

FORTÉ EXHIBITOR MAIN CONTACT: (pre-event and onsite)

Brian Mermon
Email:
brian.mermon@ourforte.com